Debtors/Costing Clerk job, Cape Town, Westlake

Remuneration: market related
Location: Cape Town, Westlake
Remote work: Not applicable
Level of education: Diploma
Job level: Junior/Medium
Type: Contract
Reference: ##Receivables and Cost Calculation C
Company: Excellence Awards Group

job description

Achievement Awards Group is seeking a dynamic Accounts Receivable and Cost Clerk to contribute to the goals of the Finance functional area by providing effective financial administration services to our client and account teams.

Your primary responsibilities will include day-to-day accounting tasks such as monthly financial reports, general ledger entries, recording payments and making required financial adjustments as required. This position captures company financial data and maintains accurate financial records while providing excellent client and customer relations.

We are looking for someone with a keen eye for detail, strong digital skills and the ability to multi-task effectively. You must also be trustworthy and be an excellent communicator. Your objective will be to ensure the smooth running of billing, reconciliation and collection procedures on a daily and monthly basis.

Main responsibilities:

  • Manage full billing/receivables/recon function for customers
  • Create and keep track of all supporting documents
  • Establish relevant invoices and ensure that the documentation corresponds to the invoiced amounts
  • Ensure all documents are properly signed and distributed
  • Verify financial and other data
  • Monitor financial transactions
  • Enter data and maintain records
  • Assistance with account reconciliations
  • Communicate with suppliers, customers and colleagues
  • Report on the status of accounts and discrepancies
  • Maintain records of financial transactions by posting transactions and ensuring compliance with legal requirements
  • Maintain subsidiary accounts by verifying, allocating and recording transactions
  • Balancing subsidiary accounts by reconciling entries
  • Entry of the monthly income statement for the monthly management accounts
  • Obtain supporting documents for financial transactions in a timely manner
  • Establishment of invoices and registration in the correct accounting periods
  • Maintenance of the general ledger by transferring summaries of subsidiary accounts
  • Balance the general ledger by preparing a trial balance; reconciliation of entries
  • Prepare financial reports by collecting, analyzing and summarizing account information and trends
  • Perform account reconciliations to assess accuracy of transactions
  • Payment processing for invoices
  • Reconciliation of reports with third-party records such as bank statements
  • Resolve discrepancies and collaborate between various financial and non-financial functions
  • Recommend how to improve efficiency using automation
  • Ensure audit trails are attached to reconciliations and invoices
  • Respond to and resolve questions posed by suppliers regarding payments
  • Retrieving statements and obtaining approvals to validate transactions
  • Prepare monthly journals including accruals, amortizations and cost allocations

Knowledge and qualities required for this role:

  • Attention to detail
  • Analytical mind with a penchant for problem solving
  • Motivation and passion to learn
  • Good verbal and written communication skills
  • Ability to work in a collaborative, team-oriented environment
  • Organizational skills with the ability to prioritize tasks and take a logical approach to work
  • Understanding of accounting principles and best practices
  • Knowledge of accounting processes and procedures
  • Time management skills
  • Demonstrate high ethics and adhere to company values
  • Strong numerical aptitude
  • Ability to extract and manipulate data, compile reports and reconciliations
  • Ability to produce high quality work
  • Ability to manage work processes

Education and formation:

  • Senior National Certificate (CNC 4)
  • Commerce degree, e.g. Bcom (accounting), economics, finance, business administration or relevant financial qualification


Business acumen:

  • Quickly understand and manage a business situation to ensure a successful outcome
  • Decision-making process considers business implications
  • Shows a basic understanding of the market and competitive activity.
  • Ensures that efforts are aligned with the organization’s strategic goals.

Team work:

  • Willingness to work with a group of people to achieve common goals
  • Contributes by sharing personal time and knowledge to help the team achieve collective success.
  • Understands team goals and puts them ahead of self-interest.
  • Expresses appreciation for the positive contribution of others
  • Open to giving and receiving constructive feedback to achieve team goals.

Results oriented

  • Recognizes what results are important and stays focused on results
  • Takes responsibility and stays focused on problems until an effective solution can be found.
  • Works around typical issues and obstacles to get results

Performance Excellence

  • Improve organizational performance by ensuring self and others exceed expected standards
  • Clarify needs and requirements, including do’s and don’ts
  • Gets it right the first time and identifies opportunities for quality and customer service improvement
  • Sets goals and strives to meet established expectations


  • Ability to plan operational activities in pursuit of business objectives
  • Able to coordinate and monitor operational activities to ensure alignment with team/department goals.
  • Uses a to-do list, calendar, or some type of scheduling tool

Customer and Stakeholder Engagement

  • Manage the interaction between the external client and the organization
  • Understands the needs of customers and account teams
  • Monitors own or team interactions to ensure client expectations are met
  • Shows others how to answer and resolve queries
  • Implements a consistent approach to customer service to best serve the interests of the customer
  • Establishes a positive relationship with customers. through the exchanges


  • Financial qualification
  • Three years of accounts receivable/cost experience
  • Proven experience as a debtor/costing clerk
  • Basic knowledge of accounting and financial transactions
  • Familiarity with financial regulations i.e. Generally Accepted Accounting Principles (GAAP)
  • Knowledge of SAGE and related funding packages
  • Experience working with MS Office suite (including MsTeams), including MS Excel and MS Word
  • Experience with financial accounting software
  • Experience with invoicing and invoicing
  • Experience dealing with internal and external stakeholders
  • Organizational and multitasking skills
  • Excellent verbal and written communication skills
  • Reliability and strong work ethic
  • Ability to solve problems

Posted Jul 27 4:33 PM, Closing date Sep 25